Office Manager
Location: Vancouver, BC, Canada
Position: Permanent, Full-Time
Workplace Type: On site
Reports To: CEO
Salary Range: $55,000 – $65,000
ABOUT AUGUREX
Augurex is a commercial stage diagnostics company dedicated to the early identification and diagnosis of autoimmune disorders, allowing treatment options to be optimized and personalized for patients around the world. Augurex’s lead diagnostic test, JOINTstat®, is an important tool in the diagnosis and management of inflammatory diseases, including rheumatoid arthritis, lupus and other autoimmune conditions. SPINEstat® expands Augurex’s biomarker-informed diagnostic portfolio into axial spondyloarthritis (axSpA) and has the potential to bring a novel first-in-class diagnostic to this area of significant unmet medical need.
WHY WORK WITH US
The dynamic, tight-knit team at Augurex are tenacious and inclusive and have a passion for seeing our solutions make a difference in people’s lives. From the laboratory bench through to clinical development and commercialization, we are building an organization based on our values and a commitment to transform illness into wellness.
SUMMARY
We are seeking an Office Manager, who will be working closely with our growing team on administrative, organizational and people matters. Prior administrative, HR, events and organizational experience in the biotech or high-tech sectors will position the candidate for success within our tight knit but growing team. The successful candidate will work with internal and external stakeholders in all aspects of the business, including office organization, staffing, policies, facilities management, travel, recruiting and other aspects of the growing business. This individual is a detail-oriented team player, with superior communication skills and demonstrated experience in office management within the biotechnology or high-tech sectors.
ROLE AND RESPONSIBILITIES
- Serve as the primary point of contact for the daily office administration, including space planning, supplies management, and coordination with building facilities, security and vendors to ensure seamless operations.
- Supports senior leadership and medical affairs with travel, conference attendance and special events, including working with external travel vendors to optimize travel planning, in line with corporate policies
- Partners with external human resources providers and internal stakeholders to ensure recruiting activities align with their corporate values, and are executed in a timely and efficient manner
- Work with Commercial Operations, Scientific Operations and QA to ensure that policies related to office administration and administrative functions align with best practices and existing activities.
- Coordinate with IT to ensure all office equipment, technology, and resources are functioning optimally, enabling employees to perform their roles effectively.
- Manage incoming mail and deliveries, ensuring timely routing to appropriate departments, and serve as a backup for supply chain by notifying relevant laboratory team members about scientific deliveries.
- Provide general support to visitors by coordinating with building security, greeting and escorting guests, and managing meeting logistics for candidates, partners, and stakeholders.
- Assist in the onboarding process for new hires, including issuance of materials and policies, building access passes, keys, and parking, and coordination with finance related to payroll and administrative onboarding.
- Address employee queries related to office management, promptly routing internal and external questions to the appropriate leadership team members.
- Plan and organize in-house and off-site events, such as staff gatherings, meals, and conferences, ensuring smooth coordination and execution.
QUALIFICATIONS AND EXPERIENCE
- 3+ years of demonstrated experience as an Office Manager or Senior Administrative Assistant
- Excellent time management skills and ability to multi-task and prioritize work with multiple stakeholders
- Strong attention to detail and problem-solving skills coupled with superior organizational and planning skills in a fast-paced environment
- Proactive and creative in suggesting and implementing improvements to enhance workplace quality and efficiency.
- Superior computer proficiency (MS Office Suite, Adobe Acrobat or equivalent); strong aptitude for learning new computer applications and assisting with the Company’s online presence
- Bookkeeping experience and/or experience with human resources matters including CPHR courses will be an asset.
- Exceptional written and verbal communication skills, including attention to detail in written communication, and the ability to tailor communication styles across a range of stakeholders.
- Collaborative worker with an ability to support a high performing team, be a problem-solver, with a positive attitude and able to work in a dynamic environment.
AND
Must have the authority to work in Canada.
BENEFITS
- Proximity to SkyTrain and bike routes
- Free parking nearby
- Teambuilding Company Events
- Extended Healthcare Benefits
- Flexible schedule
- On-site gym
- Professional Development Support
For questions regarding this opportunity and the application process, please contact Carla Campbell, Executive Talent Consultant, Life Sciences at [email protected] or at 1-778-807-9777 ext738.